EU AI Act Annex IV Template (Technical Documentation for High‑Risk AI)
Download a practical Annex IV template you can hand to an auditor — and see how KLA can auto-generate a draft from live telemetry, policies, and human review trails.
Fictional sample. Not legal advice.
What You Get
Two artifacts: a fillable Annex IV template pack, and a sanitized Evidence Room export that shows what “auditor-grade” looks like.
Template Pack (ZIP)
- Annex IV structure aligned to items (1)–(9)
- Document control: owner, approvers, revision history
- Evidence pointers per section (artifact → source → integrity proof)
- Markdown for engineers, Word for audit teams, JSON for automation
Sample Evidence Room Export (PDF)
- Annex IV technical documentation sections
- Evidence manifest with per-artifact hashes
- Policy pack excerpts (policy-as-code)
- Dynamic sampling & quality monitoring report
- Human oversight decision records
- Validation & testing excerpts
- Training data sheet excerpts
- Model card excerpts
- Audit ledger integrity verification procedure
What Annex IV Requires (1–9)
A scannable map of the official Annex IV items — what regulators expect, where evidence lives, and what KLA can export.
What regulators expect
A plain-language overview of what the system does, who it’s for, how it’s delivered, and what version is in service.
Where the evidence usually lives
- System overview docs and release notes
- Deployment topology / environment docs
- Deployer instructions and UI description
How KLA captures / exports it
KLA can export a draft section from your declared agent manifests, deployment metadata, and governed execution evidence.
How to Use the Template
Keep it operational: document once, then treat Annex IV as a living control surface.
- 01Fill v1 once using owners from engineering, risk, and security — then export a “reviewable” version for audit.
- 02Define update triggers: releases, model swaps, data pipeline changes, policy changes, incidents, and monitoring findings.
- 03Keep evidence pointers current so each claim in the doc links to an artifact and an integrity proof (hash/manifest entry).
- 04Review on cadence with post-market monitoring so “the doc” reflects “the system.”
How KLA Generates This Automatically
Evidence export is assembled from runtime telemetry, policy-as-code, and human review trails — packaged with integrity proofs.
KLA turns everyday operations into audit-ready evidence: governed executions, structured review decisions, and policy enforcement logs. Exports include a manifest with per-artifact digests, plus a bundle hash that can be verified independently.
Our blustery belief: Europe competes by shipping AI agents fast—without losing provability when the regulator comes knocking.
Generate an Evidence Room export as a signed bundle:
# Annex IV draft as PDF (example) kla export evidence --tenant $KLA_TENANT_ID --days 30 --format pdf # Filter by framework or controls kla export evidence --tenant $KLA_TENANT_ID --frameworks "EU AI Act" --format pdf
Preview the Sample Export
A sanitized PDF package that shows what Annex IV evidence looks like when it’s bundled, hashed, and ready to verify.
Sanitized sample (PDF)
File: /downloads/evidence-room-sample.pdf
FAQ
Is Annex IV required for all AI systems?
No. Annex IV technical documentation applies to high-risk AI systems under the EU AI Act. Whether your system is high-risk depends on its intended use and category.
What counts as “high-risk”?
“High-risk” is defined by the EU AI Act’s categories and conditions (for example, certain uses in employment, education, critical infrastructure, and essential services). Confirm your category with counsel and your risk function.
Can SMEs or startups provide simplified documentation?
Some obligations and expectations may differ by context, but auditors still need clear evidence: system description, controls, testing, change history, and monitoring. The template is designed to be right-sized while remaining defensible.
What’s the difference between Annex IV technical documentation and an EU declaration of conformity?
Annex IV is the technical documentation package describing the system, process, controls, and evidence. The EU declaration of conformity is a formal statement that requirements are met, typically referenced from (or attached to) the technical file.
How often should we update Annex IV documentation?
Treat it as living documentation: update on releases, model swaps, policy/guardrail changes, material incidents, or monitoring findings. Many teams align updates to change control and post-market monitoring cadence.
Does this cover post-market monitoring?
Yes. The template includes a post-market monitoring section and prompts for signals, thresholds, escalation, and remediation, plus evidence pointers for reports and decision records.
Does this apply to general-purpose AI models too?
General-purpose AI models can have separate obligations and documentation expectations. This page focuses on Annex IV technical documentation for high-risk AI systems; confirm additional duties for GPAI with your compliance team.
Related Resources
Shortcuts for procurement, engineering, and risk teams evaluating Evidence Room exports.
Want the Full Evidence Room Package?
Get a qualified walkthrough of Evidence Room exports, integrity verification, and how to keep Annex IV documentation continuously up to date.